Senior Manager, Audit and Supplier Management

Senior Manager, Audit and Supplier Management (Contract)

Location: Remote, United States

Reporting: Director, Quality Systems

GENERAL SUMMARY:

This position reports to the Director, Quality Systems and contributes to the development, implementation, and successful execution of 4DMT's Quality Assurance and Compliance mission, objectives, and strategic plan by overseeing 4DMT's GxP Compliance Audit and Supplier Quality Management Programs.

MAJOR DUTIES & RESPONSIBILITIES:

The Sr. Manager, Audit and Supplier Management, will be responsible for the operational management of 4DMT's GxP Compliance Audit and Supplier Quality Management Programs, ensuring audits are managed and documented and Suppliers assessed and qualified according to 4DMT procedures. Specific responsibilities include:

Audit Program:

• Coordinate and manage clinical site, internal, and vendor audits by working with Quality Assurance, Functional Area Management, and Contract auditors to facilitate scheduling, planning, tracking, documentation, and closure of audits
• Perform detailed review of audit deliverables to ensure accuracy, consistency with 4DMT standards, and compliance with GxP regulations.
• Track and facilitate timely and compliant finalization of key Audit deliverables such as Audit Confirmation Letters, Audit Reports, Audit Observation Responses, and Audit Certificates by responsible parties
• Ensure audit deliverables are reviewed, distributed, and archived in alignment with 4DMT procedural requirements.
• Schedule pre/post-audit meetings with auditors and key stakeholders
• Collaborate with relevant 4DMT team members to ensure auditors have required system access / documentation in support of audits.
• Work with Quality Assurance Management to establish and periodically update risk-based Annual Audit Schedule
• Coordinate with stakeholders to ensure the Annual Audit Schedule is executed, including the scheduling of GxP audits for clinical sites, internal 4DMT systems / processes, and vendors / suppliers such as contract manufacturers, testing laboratories, and clinical research organizations.
• Collaborate with QA Auditors to ensure responses to significant audit observations include adequate Corrective and Preventive Actions (CAPAs) and Effectiveness Checks (ECs), as applicable.
• Monitor, track, and collect/archive evidence of completion of Corrective and Preventive Actions (CAPAs) and Effectiveness Checks (ECs) for significant audit observations, when required.
• Ensure QA Auditors are qualified and trained per 4DMT procedures

Supplier Quality Management Program:

• Ensure 4DMT's Approved GxP Supplier List is accurate and complete by working with stakeholders to support timely identification, assessment, qualification, and periodic re-assessment of GxP Suppliers
• Coordinate and manage the completion of supplier risk assessments
• Ensure appropriate supplier evaluation / qualification requirements are identified based on risk, communicated as appropriate, and executed
• Support compliance with 4DMT's Supplier Quality Management procedure

General:

• Develop excellent working relationships with the quality team, cross-functional business partners, vendors, and other functions
• Develop and report meaningful audit and supplier quality metrics for Quality Assurance Management Review reporting
• Support a quality-focused work environment that fosters learning, respect, open communication, collaboration, integration, and teamwork
• Drive the development and continuous improvement of the Quality Management System through the development / refinement of QA processes / initiatives as assigned

QUALIFICATIONS:

Education:

• B.S./B.A. in a science or related life science field or equivalent; advanced scientific degree preferred.

Experience:

• 8+ years working within a regulated environment such as Regulatory, Quality, Pharmacovigilance or Clinical Development / Operations within the Biotech or similar industry. Minimum of 3+ years of experience in a role including responsibility for providing GxP QA oversight

Other Qualifications/Skills:

• Proven experience with GxP Quality Management Systems and QA audit support, including knowledge of quality investigation / root cause analysis techniques
• In-depth understanding of GMP and GCP requirements for investigational products
• Extensive practical experience and understanding of clinical quality assurance as applied throughout the clinical development life cycle
• Excellent communication skills, both oral and written
• Excellent interpersonal skills, collaborative approach is essential
• Comfortable in a fast-paced small company environment with minimal direction and able to adjust workload based upon changing priorities

Travel: 5%

Physical Requirements and Working Conditions:

• Physical Requirements - Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Working Conditions - The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Compensation:

Hourly compensation range: $75.00 – $86.00/hr

Please note, the base salary compensation range and actual salary offered to the final candidate depends on various factors: candidate's geographical location, relevant work experience, skills, and years of experience.