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Kira Learning is a dynamic brand that specializes in STEM-focused K-12 education. With a strong focus on computer science and AI education, Kira Learning is at the forefront of transforming the way students learn and prepare for the future. Through their innovative tools, comprehensive curriculum, and extensive resources, they empower educators and inspire the next generation of innovators. Kira Learning offers a wide range of courses, carefully designed to provide an engaging and supportive learning experience. Their platform allows for flexible learning, whether in a classroom or online, ensuring that students and teachers have the freedom to adapt to their preferred learning environment. With personalized, AI-driven feedback and grading, teachers can save time on manual grading and focus on facilitating meaningful learning experiences. The platform features an intuitive dashboard, powerful metrics, and tools for managing classes and supporting students effectively. Additionally, Kira Learning provides daily challenges to build learning habits and offers live support from their team of experts. Stay updated with the latest trends and insights in CS education through Kira's blog. Additionally, their CS-specific creator tools, multiple assessment types, course templates, and professional development training and support for teachers make Kira Learning a comprehensive solution for K-12 education. Discover the future of learning with Kira Learning.

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Kira's mission is to harness transformative AI technologies to make world-class personalized teaching and learning accessible to everyone. We are a rapidly growing startup backed by top-tier Venture Capital funds including New Enterprise Associates (NEA), Andrew Ng's AI Fund, and Primavera. We has a busy events calendar across conferences, regional education events, and field events.

## Event Marketing Coordinator (20 hr/wk, 6-8 mo contract)

**Location:** Remote, US  
**Employment Type:** Full time  
**Location Type:** Remote  
**Department:** Marketing

### Role Overview

As our Event Marketing Coordinator, you'll work directly with our Head of Community & Events, who owns event strategy and overall accountability. This is a part-time role (15-20 hrs per week) with the possibility to flex up to 30 hours per week around major events. Your role is to own the tactical execution: tracking deadlines, coordinating vendors, managing event materials, preparing collateral, organizing logistics, and making sure each event is ready to run smoothly. This role is a fit for someone who has supported events, field marketing, trade shows, or production before and can manage multiple events at different stages at the same time. You should be comfortable handling tactical decisions independently — including booth specs, table setups, vendor timelines, sponsorship deliverables, print proofs, shipping details, and internal event prep.

### What You'll Do

**Event Logistics & Production**

- On-site support required for select major events (estimated 1-2 per quarter), travel and expenses covered
- Track key dates, deadlines, deliverables, and vendor requirements for conferences, trade shows, and field events
- Manage booth specs, display needs, table setup details, floor plans, shipping details, and event materials
- Coordinate with vendors on quotes, timelines, proofs, shipping, delivery, and follow-up
- Manage exhibitor portals, registration logistics, badge orders, service orders, and required event paperwork
- Create and maintain internal event documents, including run-of-show docs, shipping trackers, booth setup notes, contact lists, FAQs, lead capture instructions, and troubleshooting guidance
- Coordinate with Kira team members attending events so they have the information, materials, timelines, and escalation paths they need before arriving on site
- Provide remote day-of support when needed for vendor, shipping, materials, registration, lead capture, or setup questions

**Swag & Materials Logistics**

- Manage swag logistics, including sourcing, inventory tracking, ordering, packing, shipping, and fulfillment
- Keep event materials organized so the team knows what exists, what needs to be ordered, what has shipped, and what is still outstanding
- Track event-related vendor contracts, invoices, payment status, and finance handoffs

**Design & Collateral Execution**

- Make light updates to existing Canva templates and branded event materials
- Resize assets, adjust specs, create simple variations, and prepare files for review or print
- Coordinate with designers or vendors when creative work needs additional support
- Review collateral details against event specs, deadlines, and print requirements

**Process & Documentation**

- Build and maintain event checklists, timelines, trackers, vendor lists, and run-of-show documents
- Document repeatable workflows for conferences, field events, swag, shipping, vendor coordination, and collateral prep
- Keep event information organized in shared systems such as Notion, Google Drive, spreadsheets, or similar tools

### What We're Looking For

- Experience supporting conferences, trade shows, field events, or event production
- Ability to manage tactical event details independently and flag issues early
- Experience coordinating vendors, print production, shipping, proofs, specs, and deadlines
- Experience tracking contracts, invoices, and payment status with finance or operations teams
- Strong organization and follow-through across deadlines, details, and moving pieces
- Clear written communication across email, Slack, and shared docs
- Working Canva skills for template updates and basic print-ready file prep
- Comfort using spreadsheets, trackers, checklists, and project management tools
- Availability for real-time collaboration during US business hours

**Nice-to-Haves**

- Exhibitor-side conference experience, including booth logistics, show services, drayage, and exhibitor portals
- Experience with Canva, HubSpot, Slack, Google Drive, Notion, or similar tools
- Edtech, education, community marketing, customer marketing, or field marketing experience
- Experience building event operations processes from scratch at a startup or lean team

Talent & People Stuff

Alexandra Aiyer

Founding Recruiter

Der Ooi

Founder

Chief of Staff @ Kira

Kerry Raczka

Chief of Staff to CEO

Founder | IT Director

Event Marketing Coordinator (6 month contract) @ Kira - Jobs

Event Marketing

Chief Marketing Officer

Logistics

The role involves coordinating event logistics, managing vendors, and supporting event execution for Kira's busy events calendar. It's a part-time, remote position with flexible hours, focusing on tactical execution and event management.

Interim Event Marketing Coordinator

Marketing

Kira

About Kira

Jobs

Interim Event Marketing Coordinator

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