Fractional Payroll Admin

Payroll Admin (12 Month FTC, 20 hrs/week) - A&F

Position Details:

• 12-month fixed-term contract
• Part-time position (20 hours per week) with flexible working hours
• Based in Düsseldorf office, Germany
• Reports directly to the Payroll Senior Supervisor

What will you be doing?

Payroll Processing

• Assist with assigned payroll audits for Germany, ensuring compliance with both company policy and statutory requirements
• Assist with Year End process filing
• Good knowledge of Microsoft Office, especially Microsoft Excel
• Consistent and planful use of Payroll Checklists; meets established deadlines
• Participation in monthly internal coordination calls within the HR and Payroll Team

Customer Service

• Resolve basic associate Payroll-HR-Benefits-related questions, ensuring both exceptional customer service + timely communication
• Use of associate inquiry ticketing system - Service Cloud

Statutory Reporting

• Facilitate the collection and processing of documentation as required by both company policy and local regulation
• Facilitate timely and compliant Social Insurance + Tax registrations
• Assist in gathering data for gov't mandated surveys

Payroll & HR related

• Assist in administration of country-specific benefits (pension)
• Assist in administration of pension enrolment
• Assist in administration the Health insurance communication with the several Health insurance offices
• Assist with maternity coding and reporting
• Assist with Disability process - reporting and/or taxes/invoices/payments
• Assist with daily mail (letters), the corporate incoming post
• Mailing Year-end statements to associates (if needed)

Associate Relations

• Weekly communication to all new hires + terminations
• Assist with ad hoc distribution of associate communication (payroll topics, labor legislation, benefits information, etc)

Labor Relations

• Assist in compiling WC/Union requested data

Administrative Tasks

• Daily corporate mail pickup / scan to Finance office and shipped 1/week
• Managing Post service relationship, contracts, and invoices
• Assisting the business with local language translations where needed

What will you need to bring?

• Understanding of German payroll processes and statutory compliance
• Proficiency in Microsoft Office, especially Excel
• Understanding of ticketing/case management systems (Service Cloud a plus)
• Strong attention to detail and ability to meet deadlines
• Excellent communication skills in German and English
• Team player with a customer-service mindset
• Available to work flexibly, distributing the 20 working hours per week across at least 4 days (approx. 5 hours per day)
• Supporting function for our local Payroll Team of 2 Payroll Auditors
• Needs to work from Düsseldorf office each day